ROPA
Record of Processing Activities (ROPA)
Build and maintain an up-to-date record of processing activities across your organisation. Gain visibility, demonstrate accountability and stay ready for inspection across every law you answer to.
- One lawful basis per purpose
- Approval workflow built in
- Exports for the regulator
Why ROPA matters
Turn data processing into clarity and control.
A record of processing is the cornerstone of privacy compliance. hlola helps you keep it complete, current and evidenced.
Centralised visibility
One source of truth for every processing activity across your entities and workspaces.
Stay compliant
Each purpose carries its own lawful basis; consent and legitimate interests raise the work they need.
Enable collaboration
Owners draft, reviewers approve or request changes, and every decision is recorded.
Ready for inspection
Export the record as CSV or in the Inspection Pack, as it stood on any date.
How it works
From capture to compliance.
A structured process to build and maintain your ROPA.
- 01
Capture
A six-step wizard records purposes, bases, data, flows and risk answers, with drafts saved as you go.
- 02
Review
Submit for approval; reviewers approve, request changes or reject, with a note.
- 03
Close the work
Consent, legitimate interest and DPIA tasks raised by the entry are tracked to evidence.
- 04
Report
Show the regulator the complete record, with what changed and who approved it.
Detailed view
Know why an entry isn't complete.
- Purposes and lawful bases side by side
- Risk screening that raises DPIAs when needed
- A reviewer's note on every decision
In hlola: Data Inventory › Records of processing
Build a compliant ROPA today.
See how hlola simplifies record-keeping and strengthens your privacy compliance.